Proforma Invoice South Africa
Learn what a proforma invoice is and how to create one in seconds on WhatsApp.
What is a proforma invoice?
A proforma invoice is a preliminary bill or estimate. It shows your client what the final invoice will look like, including all the details and the total amount. It is not a demand for payment — that comes with the final invoice.
Proforma vs Quote
Proforma invoice and quote are essentially the same thing. Both are estimates provided before the sale. The term “proforma invoice” is more formal and often used in international trade or business-to-business transactions.
When to use a proforma invoice
- When a client needs to see costs before committing
- For customs purposes in international shipping
- When internal approval is needed before purchase
- To request pre-payment before starting work
Create proforma invoices with wabill
With wabill, just ask for a quote and we will create a professional proforma invoice. Once the work is done, convert it to a final invoice with one message.
What is included
- Your business details and logo
- Client details
- Description of goods or services
- Quantities and prices
- VAT calculation (if applicable)
- Total amount
- Professional PDF format
FAQ
What is a proforma invoice?
A proforma invoice is a preliminary bill or estimate sent before work is completed or goods are delivered. It shows what the final invoice will look like.
Is a proforma invoice the same as a quote?
Essentially, yes. Both are estimates provided before the sale. Proforma is the more formal term used in business and international trade.
Can I convert a proforma to a final invoice?
Yes. With wabill, you can easily convert a quote (proforma) into a final invoice once the work is complete.
Is a proforma invoice legally binding?
No. A proforma invoice is an estimate, not a demand for payment. The final invoice is issued after the sale is complete.
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