Invoice Template for South African Businesses
Skip the template search. Create professional invoices on WhatsApp in seconds. No forms, no spreadsheets, no software.
Skip the template
Instead of downloading and filling in templates, just tell wabill what you need. We create the invoice for you, formatted, numbered, and ready to send.
What every South African invoice must include
Whether you use a template or wabill, a professional invoice needs these elements:
- Your business name, address, and contact details
- Your client's name and contact details
- A unique, sequential invoice number (e.g., INV-2026-001)
- The date the invoice is issued
- Clear description of each good or service provided
- Quantity and unit price for each item charged
- Subtotal, VAT (if registered), and total amount due
- Your banking details for EFT payment
- Payment terms and due date (e.g., 'Due within 30 days')
Additional fields for VAT-registered businesses
If your annual turnover exceeds R1 million, you must register for VAT under the Value-Added Tax Act 89 of 1991. Section 20 of that Act requires your invoices to include:
- The words 'Tax Invoice' prominently displayed
- Your VAT registration number
- The recipient's name, address, and VAT number (for invoices over R5,000)
- The price excluding VAT
- The VAT amount (currently 15%)
- The total including VAT
For invoices of R5,000 or less (including VAT), you can issue an abridged tax invoice under Section 20(4). The recipient's details are not required.
Example invoice
An actual invoice generated by wabill.
Common invoice mistakes
- Missing bank details. This makes it harder for clients to pay you.
- Vague descriptions. Use specific descriptions instead of 'Services rendered'.
- No invoice number. This makes tracking and accounting difficult.
- No due date. Clients don't know when to pay.
- Charging VAT when not registered. This is illegal under the VAT Act.
- Not keeping copies. SARS requires 5 years of records (Section 55, VAT Act).
No more filling in templates
Instead of downloading a template and typing in each field, just chat with wabill:
“Invoice Ndaba Properties for website redesign R15,000, logo refresh R3,500, SEO setup R2,500. Due in 30 days.”
That is all you need. wabill creates a professional PDF invoice with all your business details, VAT calculation, and banking info, ready to send to your client. 10 free documents to start, then R49/month.
FAQ
Do I need to download a template?
No. With wabill, you just describe what you need on WhatsApp and we create the invoice for you. No templates to fill in, no software to learn.
Can I customize the invoice design?
Yes. Your invoices include your logo and business details, making them unique to your business. wabill generates clean, professional PDFs.
Are the invoices SARS-compliant?
Yes. If you are VAT registered, wabill includes all fields required by Section 20 of the VAT Act 89 of 1991: the words 'Tax Invoice', your VAT number, amounts excl. and incl. VAT, and the VAT amount.
What is the difference between a tax invoice and a regular invoice?
A tax invoice is required by the VAT Act when the supplier is VAT registered. It must include specific fields like the VAT number, amounts excluding and including VAT. A regular invoice is for non-VAT-registered businesses and doesn't break out VAT.
10 free documents. No card needed.