Gardener Invoice Template
Professional invoices for garden maintenance and landscaping. Invoice your clients properly. It takes 60 seconds on WhatsApp.
Why gardeners should invoice
Invoicing is not just for big businesses. A proper invoice gives you proof of income for bank applications, builds trust with clients, and keeps your records clean for SARS.
What to include on a gardening invoice
- Your name or business name and contact number
- Client name and property address
- Date and invoice number
- Services performed (mowing, edging, weeding, pruning, etc.)
- Materials supplied (plants, compost, mulch, fertiliser)
- Hours worked or flat rate per visit
- Total amount due
- Your bank details for EFT payment
Typical gardening rates in South Africa (2026)
Regular garden maintenance
Weekly visit (small garden): R150–250
Weekly visit (large garden): R250–450
Fortnightly visit: R200–350
Monthly visit: R300–500
Once-off / project work
Garden cleanup (overgrown): R500–2,000
Tree trimming (small–medium): R300–1,500
Lawn installation (per m²): R45–85
Irrigation installation: R3,000–8,000
Landscaping (per day labour): R250–500
Materials (typical costs)
Compost (30dm³ bag): R45–65
Bark mulch (30dm³ bag): R55–80
LAN fertiliser (5kg): R80–120
Instant lawn (per m²): R35–55
Example gardening invoice
INVOICE #GRD-2026-008
Bongani's Garden Services
Tel: 073 456 7890
Client: Mr Henderson
Property: 8 Oak Avenue, Bryanston
Date: 18 March 2026
Garden maintenance (March, 4 visits): R1,200.00
Tree trimming (2 trees): R600.00
Compost × 4 bags: R240.00
LAN fertiliser 5kg: R95.00
TOTAL: R2,135.00
Employee vs independent contractor
This distinction matters for tax and UIF. If a gardener works set hours at your direction and you provide tools, they are likely an employee. You must register for UIF and provide payslips. If the gardener sets their own schedule, uses their own tools, and invoices you, they are an independent contractor. SARS looks at the substance of the relationship, not what you call it.
- Employee: fixed hours, you provide tools, UIF and payslip required
- Contractor: sets own schedule, own tools, invoices you for services
- If unsure, SARS applies the 'dominant impression' test
Invoice on WhatsApp
Message wabill on WhatsApp after each visit or at month-end:
“Invoice Mr Henderson at 8 Oak Avenue Bryanston for March garden maintenance 4 visits R1,200, tree trimming R600, 4 bags compost R240, fertiliser R95”
We create a professional PDF invoice. 10 free documents to start, then R49/month.
FAQ
How much should a gardener charge in South Africa?
Garden maintenance typically costs R150–350 per visit for a standard suburban garden (mowing, edging, weeding). Landscaping projects charge R250–500/day for labour. The national minimum wage (R27.58/hr from March 2025) sets the floor.
Should a gardener invoice or just get paid cash?
Always invoice. It protects both you and the client. Invoices provide proof of income (useful for bank loans), help with tax records, and look professional. Clients with rental properties need invoices for expense claims.
Does a gardener need to register for UIF?
If you employ a gardener (even part-time, 24+ hours per month), you must register for UIF under the Unemployment Insurance Act 63 of 2001. However, if the gardener is an independent contractor invoicing you, they handle their own tax.
10 free documents. No card needed.