Photographer Invoice Template
Professional invoices for photography work. Cover shoots, events, and editing. Invoice your clients properly.
Deposit + balance workflow
Send a quote, collect a 50% deposit before the shoot, then invoice the balance on delivery. wabill tracks partial payments so you always know what's outstanding.
What to include on a photography invoice
- Your business name / photography brand and contact details
- Client name and contact details
- Date and invoice number
- Type of shoot (wedding, portrait, product, event, corporate)
- Date and location of the shoot
- Package description or hourly breakdown
- Number of edited images included
- Additional services (extra edits, prints, albums, travel)
- Usage rights / licence (if commercial)
- Total amount with deposit deducted
- Your bank details for EFT payment
Photography rates in South Africa (2026)
Event photography
Wedding (full day, 8hrs): R8,000–25,000
Wedding (half day, 4hrs): R4,000–12,000
Corporate event (half day): R3,500–8,000
Birthday / party: R2,000–5,000
Matric dance: R800–2,000
Portrait / lifestyle
Portrait session (1hr, 10 edits): R1,500–3,500
Family session (1hr): R2,000–4,500
Maternity / newborn: R2,500–5,000
Headshots (corporate): R800–2,000 per person
Commercial / product
Product photography (per image): R250–800
Food photography (half day): R4,000–10,000
Real estate (per property): R1,500–4,000
Commercial licence (additional): 50–200% of shoot fee
Example photography invoice
INVOICE #PHO-2026-015
Lerato Visuals
Johannesburg, Gauteng
Tel: 084 567 8901
Client: Mr & Mrs Pillay
Event: Wedding, 15 March 2026
Venue: Avianto, Muldersdrift
Wedding photography (full day, 10hrs): R15,000.00
Second shooter: R3,000.00
300 edited images (digital delivery): included
50 extra edits: R2,500.00
Photo album (30 pages): R3,500.00
Subtotal: R24,000.00
Less: Deposit paid (50%): −R12,000.00
BALANCE DUE: R12,000.00
Tips for photography invoicing
- Always collect a non-refundable deposit (50% is standard) to secure the date
- Invoice the balance before or on delivery of images, not after
- Clearly state how many edited images are included in the package
- For commercial work, specify the usage licence on the invoice or terms
- Include travel costs separately if the venue is outside your area
Invoice on WhatsApp
After the shoot, message wabill:
“Invoice Mr & Mrs Pillay for wedding photography R15,000, second shooter R3,000, 50 extra edits R2,500, photo album R3,500. Deposit of R12,000 already paid. Balance due R12,000.”
10 free documents to start, then R49/month.
FAQ
How should photographers charge, hourly or per event?
Both work. Event photography (weddings, corporate) is typically quoted as a package. Portrait sessions charge per session or per hour. Commercial/product photography charges per image or per half-day. Always include editing time in your rate.
Should I invoice before or after the shoot?
Best practice: send a quote before the shoot, collect a 50% deposit, then invoice the balance after delivering the final images. For recurring commercial clients, invoice monthly. wabill tracks partial payments automatically.
How do I handle usage rights on an invoice?
State the usage rights clearly on the invoice or accompanying terms. For commercial photography, the licence (web only, print, exclusive, time-limited) directly affects pricing. Personal/event photography typically includes full personal usage rights.
10 free documents. No card needed.