Send Payslips via WhatsApp
Create and deliver payslips to your employees on WhatsApp. No payroll software, no printing, no email. Just a chat message.
WhatsApp delivery is legal
The BCEA requires a “written” payslip, but it does not require paper. A PDF payslip sent via WhatsApp satisfies Section 33 of the Basic Conditions of Employment Act 75 of 1997.
Why WhatsApp payslips work for SA businesses
Most small business employees in South Africa don't have corporate email addresses. They do have WhatsApp. Sending payslips on WhatsApp means:
- Every employee can receive it: 94% of SA internet users have WhatsApp (DataReportal, 2025)
- No printing costs: save paper and toner
- Instant delivery: no waiting for post or email
- Employees can store payslips on their phones for loan or rental applications
- Works on WhatsApp bundles: cheap data for both you and the employee
How it works with wabill
- Create the payslip on the wabill dashboard: select employee and set pay period
- Add earnings and deduction lines with amounts (PAYE, UIF, etc.)
- A professional PDF payslip is generated instantly
- Send it directly to your employee on WhatsApp, just enter their number
- Done. Compliant payslip delivered in under 2 minutes
What the payslip includes
Every wabill payslip meets the BCEA Section 33 requirements:
- Employer name and address
- Employee name and occupation
- Pay period dates
- Gross remuneration
- Each deduction itemised (PAYE, UIF, pension, medical aid)
- Net pay (amount actually paid)
How the payslip reaches your employee
You create the payslip on the wabill dashboard. Enter the employee's WhatsApp number and hit send. The PDF is delivered directly to their WhatsApp chat. No forwarding, no downloading and re-uploading. The employee receives a professional PDF payslip they can save on their phone.
PAYSLIP | March 2026
Your Business Name
Employee: Thandi Sithole
Occupation: Admin Assistant
Period: 1 March to 31 March 2026
Basic Salary: R9,500.00
Gross Pay: R9,500.00
PAYE: R0.00 (below threshold)
UIF (1%): −R95.00
NET PAY: R9,405.00
Who uses WhatsApp payslips?
- Small businesses with 1–20 employees who don't justify payroll software
- Households employing domestic workers, gardeners, or drivers
- Construction companies paying workers weekly
- Restaurants and retail shops with part-time staff
- Farming operations with seasonal workers
Employees need payslips for
- Bank loan applications: banks require 3 months of payslips
- Rental applications: landlords need proof of income
- SARS tax returns: confirming income and deductions
- UIF claims: proving previous employment and earnings
- Credit applications: stores and credit providers need proof of income
When you send payslips on WhatsApp, your employees have instant access to these documents on their phones. No lost papers, no requests for copies.
Get started
Sign up on the wabill dashboard and create your first payslip in minutes. Send it straight to your employee on WhatsApp. 10 free documents to start, then R49/month for unlimited.
FAQ
Is it legal to send payslips via WhatsApp?
Yes. The BCEA requires a 'written' payslip but does not specify the format. A PDF payslip sent via WhatsApp satisfies the requirement. Electronic payslips are widely accepted, including by the CCMA.
How do I create a payslip on WhatsApp?
Create the payslip on the wabill dashboard: select the employee, set the pay period, and add your earnings and deduction lines. A professional BCEA-compliant PDF is generated instantly. Then send it directly to your employee's WhatsApp, just enter their number.
Will my employees' information be secure?
WhatsApp messages are end-to-end encrypted. The payslip PDF is sent only to you, and you control who it's forwarded to. wabill does not share employee data with third parties.
Can I send payslips to multiple employees at once?
Create each employee's payslip on the dashboard and send them individually. Each employee receives only their own payslip on WhatsApp, private and secure.
10 free documents. No card needed.